PURPOSE:
To develop the healthy work environment by ensuring discipline, regularity, responsibility and punctuality in the culture
SCOPE:
All KTC Supervisors and above other than field staff come under the scope of the policy.
DEFINITIONS:
- Casual Leaves: Unplanned and Emergency leaves cannot be applied more than 2 at the same time
- Medical Leaves: Leave required for sickness of mild or severe nature. More than 01 leave would require Medical Certificate as proof.
- Annual Leaves: Planned leave for tours or recreations can be availed all at same time or by parts.
- Compensatory Leave: Working on Sundays and Gazetted holidays.
POLICY:
- Every employee is entitled to 14 Annual Leaves, 10 Casual Leaves and 8 Medical Leaves, Company Leave Calendar year starts from January to December.
- No leave is allowed during probation other than Medical Leaves. However for emergencies leave can be taken from concerned Head.
- Annual leaves will be allotted after the successful completion of probation period.
- Annual leaves are encashable ONLY in case of separation from the company.
- No leave shall be availed without proper approval of concerned head.
- Leaves combination is not allowed and negative balance will be deducted from the salary.
- Compensatory leave can be allowed in case of working on Sunday with the approval of concerned Head within the one month period.
- Late or uninformed absence for more than 3 hours will be marked as Half Day leave. More than 5 hours Late or absence will be considered as full day leave and will be deducted from annual leave balance.
PROCEDURE:
- Before applying for leave, employee will first obtain the leave application form from HR having their written leave balance on the form.
- All leaves must be applied through Leave Application Form available with HR.
- The concerned HOD will approve or disapprove the leave and then the proper sanctioned leave will be submitted to HR for record.
- Every leave should be formally applied prior to leave on the given form “LEAVE APPLICATION FORM” – (Annexure I) or through email to concerned Head and HR for Medical Leave.
- In case of urgency, leave can be applied through short message (SMS) to concerned Head; however the leave form shall be submitted to the HR Department within 2 days after the leave. In case of not submitting the sanctioned leave form, that leave will be considered as leave without pay.
ANNEXURE – I KHYBER TOBACCO COMPANY LTD.
LEAVE APPLICATION FORM
Name: _________________________________ Designation: _________________________________
Department: ___________________________ Date of Joining: ______________________________
Leave Applied For Casual Medical Annual
From: ____________________ to __________________ for ______________ Days.
Reason for Leave:
______________________________________________________________________________________________
Address during Leave:
______________________________________________________________________________________________
Phone: ____________________________________ Email: ________________________________________
Employees Signature: _______________________________
Approved Not Approved
Signature by HOD: ______________________