Leave Policy

PURPOSE:

To develop the healthy work environment by ensuring discipline, regularity, responsibility and punctuality in the culture

 

SCOPE:

All KTC Supervisors and above other than field staff come under the scope of the policy.

DEFINITIONS: 

  • Casual Leaves: Unplanned and Emergency leaves cannot be applied more than 2 at the same time
  • Medical Leaves: Leave required for sickness of mild or severe nature. More than 01 leave would require Medical Certificate as proof.
  • Annual Leaves: Planned leave for tours or recreations can be availed all at same time or by parts.
  • Compensatory Leave: Working on Sundays and Gazetted holidays.

POLICY: 

  • Every employee is entitled to 14 Annual Leaves, 10 Casual Leaves and 8 Medical Leaves, Company Leave Calendar year starts from January to December.
  • No leave is allowed during probation other than Medical Leaves. However for emergencies leave can be taken from concerned Head.
  • Annual leaves will be allotted after the successful completion of probation period.
  • Annual leaves are encashable ONLY in case of separation from the company.
  • No leave shall be availed without proper approval of concerned head.
  • Leaves combination is not allowed and negative balance will be deducted from the salary.
  • Compensatory leave can be allowed in case of working on Sunday with the approval of concerned Head within the one month period.
  • Late or uninformed absence for more than 3 hours will be marked as Half Day leave. More than 5 hours Late or absence will be considered as full day leave and will be deducted from annual leave balance.

PROCEDURE:

  • Before applying for leave, employee will first obtain the leave application form from HR having their written leave balance on the form.
  • All leaves must be applied through Leave Application Form available with HR.
  • The concerned HOD will approve or disapprove the leave and then the proper sanctioned leave will be submitted to HR for record.
  • Every leave should be formally applied prior to leave on the given form “LEAVE APPLICATION FORM” – (Annexure I) or through email to concerned Head and HR for Medical Leave.
  • In case of urgency, leave can be applied through short message (SMS) to concerned Head; however the leave form shall be submitted to the HR Department within 2 days after the leave. In case of not submitting the sanctioned leave form, that leave will be considered as leave without pay.

ANNEXURE – I   KHYBER TOBACCO COMPANY LTD.

LEAVE APPLICATION FORM

Name­­­­­­­­­­­­: _________________________________                 Designation: _________________________________

Department: ___________________________                  Date of Joining: ______________________________

Leave Applied For Casual            Medical                   Annual

From: ____________________ to __________________ for ______________ Days.

Reason for Leave:

______________________________________________________________________________________________

Address during Leave:

______________________________________________________________________________________________

Phone: ____________________________________          Email: ________________________________________

 

 

Employees Signature: _______________________________

Approved                                               Not Approved

 

 

 

Signature by HOD: ______________________